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Nonprofit Accounting & Fund Accounting
Outside accounting oversight built for how nonprofits actually operate — restricted funds, grant reporting, and a board that expects clean answers.
Schedule a ConsultationWho this is for
Small and mid-size nonprofits
Organizations without the budget for a full-time controller, but with real reporting obligations to funders and their board.
Executive directors doing double duty
EDs currently reviewing (or avoiding) the books themselves, who need a partner they can hand the financial function to.
Boards preparing for audit or grant compliance
Organizations that need financials in shape before an audit, a new grant, or a funder’s site visit.
Nonprofits switching bookkeepers
Organizations moving on from a generalist bookkeeper who isn’t set up for fund accounting.
What we do
Fund accounting
Tracking restricted, temporarily restricted, and unrestricted funds separately, so your financial statements reflect what funders actually expect to see.
Monthly financial oversight
Recurring review of the books — not just data entry — so errors get caught before they reach your board packet.
Bank and account reconciliations
Every account reconciled monthly, so your balance sheet is something you can trust, not something you hope is right.
Board & funder financial reporting
Reports built for a board that isn’t made up of accountants, and for funders who need specific formats.
Grant tracking
Grant-level financial tracking so you can answer a funder’s question about a specific grant without digging.
Audit preparation
Year-round bookkeeping practices that make your annual audit shorter, cheaper, and less stressful.
How we get started
- 1
Free consultation
We talk through your current setup, funding sources, and where the books currently break down.
- 2
Books review
We review your existing QuickBooks (or other system) and flag what needs to be cleaned up before ongoing service starts.
- 3
Onboarding & fund structure setup
We set up (or correct) your chart of accounts and fund classes so restricted and unrestricted funds are tracked correctly going forward.
- 4
Ongoing monthly accounting
Reconciliations, financial statements, and a standing check-in — so your board and funders always have current numbers.
Common questions
- What is fund accounting and why does my nonprofit need it?
- Fund accounting is a method that tracks resources by restriction — unrestricted, temporarily restricted, and permanently restricted — rather than treating all revenue the same way a for-profit business would. Nonprofits use it because funders, auditors, and Form 990 all require you to show how restricted money was used, not just how much money came in.
- Can you work with our existing QuickBooks file?
- In most cases, yes. We start with a review of your existing file, correct the chart of accounts and fund structure if needed, and then take over ongoing monthly accounting from there.
- Do you prepare financials for our board meetings?
- Yes. Monthly and quarterly reporting packages built for board members and finance committees — not just raw exports — are part of our standard nonprofit accounting service.
- Do you help prepare for an annual audit?
- Yes. Because we handle monthly reconciliations and fund accounting year-round, your books stay in a state that’s ready for an auditor, rather than requiring a scramble beforehand.
- Do you work with nonprofits outside the DC area?
- Yes. While we’re based in Washington, DC, our nonprofit accounting services are delivered remotely and we work with organizations across the country.
Considering an outside accounting partner for your nonprofit?
Start with a free consultation — we’ll tell you honestly whether outsourced fund accounting makes sense for where your organization is right now.